***Please see related documents for full bid packet***
Sealed Bids for “Police Department Interior Cleaning Services” will be received by the Town Clerk, Town of Poughkeepsie, One Overocker Road, Poughkeepsie, NY 12603 until 11:00 a.m. (local time) November 17, 2025, at which time they will be publicly opened and read aloud.
The Bid Package may be reviewed and obtained at the Office of the Town Clerk, Town of Poughkeepsie, One Overocker Road, Poughkeepsie, NY 12603 and on the Town website at
www.townofpoughkeepsie.com/Bids.aspx. A $100 deposit is required for copies obtained from the Town Clerk.
All Bids must be made upon and in accordance with the forms prepared by the Town and shall be submitted (six copies, signed) in sealed envelopes marked: “Bids: Police Department Interior Cleaning Services”.
BID DEPOSIT: Each bid must be accompanied by a Certified or Bank Check drawn payable to the Town of Poughkeepsie or a surety bond in the amount of 5% of the total first year bid amount to assure that a contract is signed.
Payment and Performance Security equal to four months of the first year contract services cost as well as proof of insurance coverages will be required prior to contract signing.
Bidders are required to execute and submit with their bids a Non-Collusion Bidding Certificate and an Iranian Energy Sector Divestment Certificate as attached to the Bid Package.
A mandatory pre-bid meeting and facility walk through will be held on October 23, 2025 at 10:00 a.m. at the Police Department facility. Prospective bidders, who must attend, are requested to pre-register. See below.
Questions must be sent only by email or hand delivery to the Police Department () and Town Clerk’s Office () and received not later than 12:00 p.m. on October 31, 2025.
To be advised of addenda to the bid packet and responses to inquiries, potential bidders must register their contact information with the Town Clerk at , and then monitor www.townofpoughkeepsie.com/Bids.aspx
The Town reserves the right to reject any and all bids, to waive any informality or technicality in any bid in its interest, and to determine the ultimate scope of a contract.
Bidders are required to comply with the provision of Section 291-299 of the Executive Law of the State of New York.
The Town will affirmatively insure that minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against.
This is a “Public Work” project subject to the New York State Department of Labor Prevailing Wage Rates and requirements. Prevailing Rate Schedules can be accessed from the New York State Department of Labor (NYSDOL). The successful bidder(s) is responsible for procuring a proper original Wage Schedule for the project from the Department of Labor, and complying with all Labor Department and other laws, rules and regulations. website: https://apps.labor.ny.gov/wpp/publicViewProject.do?method=showIt&id=1532849
BY ORDER OF THE TOWN BOARD
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Dated: October 6, 2025
Felicia Salvatore, Town Clerk